How Do I Create and Manage My Spaces?

You can create a Space that’s a course, group, resource library, chat Space, event, or something completely custom. Every plan includes unlimited Spaces, and you’ll find templates to help you get started. From there, you can edit each feature inside your Space.

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Create a Space

You can create a new Space in a few ways:

• Select the “Create a Space” icon at the bottom of the left-hand navigation.

• Go to a Collection where you’d like to add a Space and select three-dot menu > Create a Space.

• From Admin Settings: Click your profile picture > Admin > Navigation and Spaces > Space List > Create Space.

Each option will take you to the Choose a Space Template page. To learn more, check out What Kinds of Space Templates Are Available?. By default, new Spaces are visible only to logged-in members until you choose a privacy setting or add a payment option for access.

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Space Settings

After creating a Space, you can manage its settings in two ways: From inside a Space:

• Go to the Space you want to manage.
• Click the gear icon in the top-right corner.

From the left navigation panel:

• Hover over the Space name.
• Click the three-dot menu next to it.

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Setup

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Basics

In Basics, you can update your Space name, tagline, description, and the Collection where the Space lives.

• Space Name: up to 40 characters
• Space Tagline: up to 100 characters
• Space Description: up to 10,000 characters

You can also delete the Space from this section.

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Privacy & Access

Each new Space starts as Invite-Only. You can adjust this in Privacy & Access.

• To learn more, see How Do I Set the Privacy Settings for a Space?
• To charge for access, see How Do I Create a Plan?
• To invite members, see How Do I Invite Members to a Space?

**Move a Space to a Different Collection:**Go to Setup > Basics and use the Collection drop-down menu to move your Space.

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Space Branding

Space Hosts and Space moderators can customize the design of a Space with a custom color, logo, image, or video. Learn more.

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Space Features

You can add, remove, rename, and reorder Space features such as Course, Feed, and Chat. Learn more

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Content Highlights

As a Space Host, you can set up a Welcome Section or Featured Section that appears to the right of the Space Feed (if the Feed feature is enabled). You can also display a Highlighted Hashtag List in this same area. These sections can include pinned posts such as polls, articles, questions, and events. To add or reorder posts:

• Go to your Space on web.
• Use the three-dot menu next to a post or event to pin it to feature it.

• To reorder posts, go to Space Admin > Content Highlights and drag and drop posts into your preferred order.

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Members

In Member Space Admin, you can:

• View and manage the member list.
• Download the list (available on the Courses Plan or higher).
• Use Bulk Actions to send messages, add or remove badges, and manage tags.

As a Space Host, you can also:

• View member email addresses.
• Click the eyeball icon to view privacy reminders or unhide emails.

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Moderation

You can manage your reported content from here.

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Invites

From here, you can invite members, manage your sent invites, and approve any requests to join your Space.

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Plans

Create and managePlans from here.For more details, see How Do I Create a Plan?

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Managing Spaces

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Duplicating a Space

You can duplicate a Space to quickly create a copy of its setup and structure.

1. Hover over the Space in the left navigation panel.
2. Click the three-dot menu > Manage > More > Duplicate.

You’ll see a summary of what will be duplicated: Space Settings: All Space details (like branding and taglines) will be copied except for the Space’s name and privacy settings.

• The duplicate will be renamed [Copy] Space Name.
• Only logged-in members can view or search for it.
• Plans connected to the original Space will not be duplicated.

**Feed:**All Feed display settings will copy. You’ll choose how to handle posts in the next step. **Course:**The Overview, Lessons, and Sections will be duplicated and set to hidden. Comments and reactions will not be copied. **Members:**Hosts and moderators will be added automatically, but members will not. **Page:**All page settings and content will copy, but comments and reactions will not. **Events:**All event settings will copy. You’ll choose which events to duplicate. Duplicated events become drafts. **Chat:**All chat settings will copy, but chat messages will not. **Discovery:**All Discovery settings will copy, but Featured and Welcome Sections may not include content that wasn’t duplicated.

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Choose What to Duplicate

On the next page, you’ll decide how to handle posts in your duplicated Space, including Quick Posts, Polls and Questions, Articles, and Events. You can choose to:

• Not duplicate any posts
• Duplicate all Host and Moderator posts
• Duplicate all posts

Comments, reactions, event RSVPs, poll answers, drafts, and scheduled posts will not be duplicated. After you make your selections, you’ll see an indicator showing that the Space is duplicating. Once finished, you’ll receive both a push notification and an email confirming the duplication is complete.

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Reorder Spaces

You can reorder how Spaces appear to members in the left-hand navigation.

1. Go to Admin > Navigation and Spaces > Collection List.
2. Hover over a Collection > three-dot menu > Manage Collection > Space Order > Reorder Spaces.
3. Drag and drop Spaces into your preferred order.

You can also use the three-dot menu next to a Space to move it to the Top or Bottom of the list. For managing Collections, see How Do I Create and Manage My Collections?.

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Deleting Spaces

To delete a Space:

1. Open the three-dot menu > More > Delete.
2. Confirm when prompted.

Important: Deletion cannot be undone. If you prefer to hide the Space instead, consider archiving it. If the Space is part of a plan, you’ll see a pop-up confirming that deletion will remove access for all members. If it’s the only Space in a plan (and the plan doesn’t include the Network), you must deactivate the plan before deleting the Space.

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Archiving Spaces

Archiving hides a Space from view without deleting its content. To archive a Space:

1. Click the three-dot menu > Archive.
2. Confirm when prompted.

Archived Spaces appear greyed out in Admin > Navigation and Spaces > Space List.

• You can unarchive in the three dot menu to restore it.
• Archived Spaces can’t be deleted until they’re unarchived.
• If a Space is part of a plan, deactivate the plan before archiving.
• Collections with archived Spaces can’t be deleted.

When a Space is archived:

• Auto-join settings remain active.
• Members won’t see the Space until it’s restored.
• Notifications are cleared and won’t return when unarchived.

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Activity Indicators

Each Space includes activity indicators to help you and your members stay up to date:

• Pulsing circle (“hint”): Appears on Auto Join Spaces when a member is added.
• Number badge: Shows new chat messages.
• Bold or half circle: Indicates new posts or interactions.
• Square with a dot (iOS): Indicates unseen chat messages.
• White circle on menu (iOS): Indicates unseen Space activity.

Tip: Viewing content in the Global Feed won’t clear the activity indicator until you also view it inside the Space.